Webinfo Your web Infomation Database

WebInfo Help Topics

Info Records and Searching Info Records

Applicable Links

The fundamental purpose of WebInfo is to create and search info or contact records. An info record consists of the following basic fields:

  • creation date - when you created the record
  • record type - "info" or "contact"
  • record visibility - "public" or "private"
  • record name - the identifier phrase for the record
  • notes - free-form text for the record

For a contact record the following fields are also available

  • attached file
  • first name and last name
  • email 1 and email 2 - each contact can specify up to two distinct email addresses
  • home and business addresses - these are multi-line fields that allow the free format entry of the address
  • home, work and mobile phone numbers

Info records generally contact only the record name and the notes. These records can contain things such as account information, passwords, and other information that you can't remember, but would like to have easily available.

Contact records contain the standard contact information, and function just like a standard address book. In addition, the record allows you to store an attached file of any format. This attached file will stay with the record until the record is deleted or the updates from an external source.

Searching through info records matches the specified substring within any of the fields in the record. For example, "how" would match "John Howells" as a record name, "Howland Street" in an address, or "How do you do" in the notes. When searching you can search just info records, just contact records, or all records.

In addition to your records, by specifying "search collaborations", the search will include all the "public" records of all those users that have designated you as a collaboration. For example, if your mother were to specify you as a collaboration, you could search her contacts for "Aunt Edna's address". And if your sister were to specify you as a collaboration, you would simultaneously search her records also.

When the search completes, the records that contain the substring in any of the fields are presented in alphabetical order, by record name. You can view a record, and for those records that belong to you and not a collaboration you can edit or delete the record. For all of the records that you choose to view, you can also view the archive, that is, the previous versions of the record. When you delete a record, you will also delete the archived versions of the fiel. You can page forward or backwards through all of the matching records

the "Display All Contacts or Info" is a convenience function that allows you to page through your info records in alphabetical order, by record name